Recruiter

Knight Frank - London Don't show me jobs from Knight Frank - London

Salary

From £27,000 to £30,000 per year

Location

London Don't show me jobs in this location

Job term

Permanent

Job hours

Full time

Knight Frank - Office Manager St Johns Wood 27,000 - 30,000 per annum Knight Frank's London Residential Sales team has long been responsible for unparalleled success in the sale of high quality and prestigious London homes. Our St Johns Wood office and our Hampstead office are both currently looking for an Office Manager to ensure the smooth running of the branch. You will be responsible for general office organisation such as handling client and applicant enquiries and administering the sales processes efficiently. You will act as the office liaison person for HR issues and will therefore be in charge of recruitment, representation, training and daily supervision of support and showover staff. Additionally you will be required to handle all facilities issues for the branch, produce excel reports, maintain accurate records of financial information relating to your team, update databases and deal with any ad hoc administration. You will also be required to act as the Total Image Manager for the St Johns Wood office which includes working on branch marketing projects, preparing text for advertisements/brochures, maintenance of the website and preparing window cards for display. For this element of the role you will be required to liaise with the marketing and research teams, as well as regular liaison with clients. The ideal candidate will have proven experience in a similar role with fantastic Microsoft Office, typing and database skills. You will be organised, pro-active and hands-on with great administration skills and the ability to multitask. A strong communicator capable of influencing others successfully, with a professional, proactive and helpful manner is also required as well as a genuine interest in property. office manager property admin hr

Recruiter

Control Circle Don't show me jobs from Control Circle

Salary

£0 to £0 per year

Location

London Don't show me jobs in this location

Job term

Contract

Job hours

Full time

Office Manager (Maternity Cover, Fixed Term Contract) BACKGROUND TO CONTROLCIRCLE: ControlCircle Limited has a clear vision to become a leading player in delivering the management of complex managed systems to customers hosted within datacentres on a global scale. The Company designs, implements and manages on a 24x7x365 basis, complex IT infrastructures and platforms where it is critical to the customer that their infrastructure has the maximum possible availability. It has developed a comprehensive portfolio of solutions for global clients, involving hosting, and connectivity, monitoring and reporting. SAN & storage, managed security and managed services & databases. All its customers are hosted in purpose built internet data centres. ControlCircle's customers include some of the world's leading on-line businesses and corporate with some form of mission critical business to business platform. Trading since 2001, the Company has undergone significant organic growth in each year of business. ControlCircle is cash generative, profitable and with long term contracts in place; some two thirds of the following year's revenue is contracted. It recently completed its first ever external fundraising round when it raised 6m from Scottish Equity Partners. The shareholders have a strategic vision to grow the business organically to quadruple the size of revenues within a three year period in order to facilitate the eventual sale or flotation of the business. ControlCircle is headquartered in the Docklands, London with operations in USE, Europe and Asia. JOB PURPOSE: The role of the Office Manager is to: * Be responsible for the smooth running of the office, assist HR and co-ordinate all recruitment for the UK. This position is to cover maternity leave, on a fixed term contract for 9 months. MAIN DUTIES: * Ensure smooth running of office from start to finish. * Make sure repairs or facility issues are dealt with promptly, updating staff in a timely manner. * Ensure office (with emphasis on board rooms) is kept in immaculate state in conjunction with staff and cleaning companies. * Liaise and maintain relationship with all office related vendors (plants, catering, fruit etc.) * Research and bid out new vendors as necessary. * Responsible for monitoring inventory and ordering stationery, kitchen supplies, daily fruit and milk delivery, etc. * Work with HR Manger and internal systems to establish necessary phone, computer, email set up process for new hires and termination processes for leavers. * Conduct induction meeting with all new hires. * Assist HR Manager with tracking all absence for all employees. * Coordinate monthly birthday and company anniversary celebrations. * Assist CFO, CEO and CTO with diary management and ad hoc projects. * Manage receptionist. * Coordinate all UK recruitment, liaising with managers and recruitment agencies, arranging interviews, conducting first round interviews. * Advertise vacancies on relevant websites and use CV searching for appropriate candidates. * Manage the actiTIME system, reporting to the CTO on a regular basis. Upload all DC team time on a weekly basis. * Undertake the role of H&S officer, ensuring all relevant legislations has been discussed and implemented, updating policies where relevant. * Assist finance as and when required. Help with payroll on a monthly basis. * Review mobile phone usage and report accordingly. KNOWLEDGE, TRAINING AND EXPERIENCE REQUIRED: * Experience and professionalism in dealing with clients and colleagues at all levels * Experience dealing with heavy diary coordination * Ability to maintain confidential information as it relates to HR * Microsoft Office with emphasis on Outlook and Word * Ability to multi-task * Flexible with "hands on" approach * Experience with Sage a plus but not necessary * Previous experience managing staff * Training such as managing and motivating people would be an advantage office manager ftc contract cfo ceo cto hr

Recruiter

PSK Knighton Don't show me jobs from PSK Knighton

Salary

From £20,000 to £20,000 per year

Location

West London Don't show me jobs in this location

Job term

Permanent

Job hours

Full time

We are a small, commercial property firm based in the West End, looking for a PA/ office manager to the Managing Director. The suitable candidate will: * Have a good academic record (at least A levels, but degree is preferred) * Have a minimum of 2-3 yrs PA experience * Ideally have previous experience within the property sector * Be articulate, extremely efficient, have excellent communication skills with a flexible attitude towards working hours during busy periods * Be able to work well under pressure and prioritise workloads, think ahead and anticipate problems * Be a highly organised, enthusiastic, resilient individual with initiative * Pay great attention to detail/take pride in own work * Have confident knowledge of word/excel/PowerPoint to a minimum of Intermediate level * Have a flexible, 'muck in' approach and be happy to help other team members when necessary * Have a minimum typing speed of 50 wpm The Role will include, amongst others, the following duties: * Complex diary management to include travel arrangements * Data input into excel spreadsheets for accounting and expense purposes with good working knowledge of formulas * Payment of invoices and bank reconciliation * Maintaining efficient electronic and hard copy filing systems * Stationary ordering and liaising with contractors * Personal administration for the Managing Director * Responding to e-mails for and on behalf of the Managing Director * Sending out correspondence in a presentable manner * Using the internet and research facilities to provide company/client information when necessary * Audio typing of reports and correspondence Working Hours: 9.30am - 6pm Monday to Friday Salary: 20,000+ pa subject to experience To apply for this position please click on the apply button below and attached your CV and covering letter. pa office manager a level degree property sector 50 wpm

Recruiter

Globe Life Sciences Don't show me jobs from Globe Life Sciences

Salary

From £30,000 to £30,000 per year

Location

Middlesex Don't show me jobs in this location

Job term

Contract

Job hours

Part time

Senior Administrator Location: Richmond Upon Thames, South West London Salary: 30k pro rata Ref: GLS- SA/0512 **This is a part-time, initial 12-month contract, for 22.5 hours p/w** A fantastic opportunity for a Senior Administrator / PA has arisen within Globe Life Sciences, an international consultancy firm focused on the healthcare sector. Globe provides commercial evaluation services to a broad range of blue chip companies operating in the healthcare sector. This includes Pharma, Biotech, Diagnostics and Medical Device clients throughout Europe and the US. The company specialises in the evaluation of products, diseases and companies to support strategic decision-making. This Senior Administrator / PA position is pivotal to the company's future success and has been formed as a new position as a result of the development of other new roles within the company, with an intention to become permanent. As the Senior Administrator, a key duty will be to assist the Market Research team in the scheduling of interviews with opinion-leading doctors from around the world and influencing their decision to participate in our projects. The Senior Administrator / Office Manager will also carry out PA, HR and admin duties and act as first point of contact for the company. This position carries a high level of responsibility where the Senior Administrator can directly contribute to our growth and success, so please get in touch today. Senior Administrator / Office Manager Duties: * Provide administrative and PA support to two Directors and a Consultant: o Understand priorities and business direction and anticipate needs o Manage diaries, international travel and paperwork * Manage Globe's interface with its clients o Act as first point of contact, fielding calls from prospective clients and dealing with ad hoc requests from existing clients on behalf of the Directors * Manage office budgets and the development of financial monthly management reports * Assist the Market Research team with scheduling interviews with opinion-leading doctors * Assist the Director in charge of HR with personnel matters * Assist in the preparation and delivery of interim and final PowerPoint reports to clients * Manage the office and suppliers to ensure smooth functioning * Prepare presentations and proof-read final reports Senior Administrator / Office Manager Person Specification: * Highly numerate and a good standard of education * Excellent communication skills, both written and oral o Gravitas, diplomacy and strong influencing skills o Confidence dealing with very senior managers in large blue chip companies * Strong organisational skills; ability to prioritise, create strong internal processes and multi-task * Strong attention to detail and extremely high standards for your work * Excellent PowerPoint, Excel. Outlook and Internet skills, and evidence of using these skills regularly over the last 12 months * An interest in healthcare matters and experience within an office management and service environment will be valued * Fluency in Spanish, French, German or Italian would also be advantageous The preferred hours for this part-time position are 11am-4pm or 10am-3pm, Monday to Friday, though other daily work patterns will be seriously considered. In return for your work, we provide private health insurance and a contributory pension plan, as well as 24 days' holiday pro rata. Please apply now with your CV and a covering letter detailing your suitability for the position, your notice period and preferred working hours. senior administrator office admin office administrator administration administrative pa personal assistant ea executive assistant

Recruiter

Migration Don't show me jobs from Migration

Salary

Up to £50,000 per year

Location

London Don't show me jobs in this location

Job term

Permanent

Job hours

Full time

Administration Manager London 50,000 per annum CD-adapco is looking to recruit an experienced Office Manager to support their rapidly growing UK business. Based out of West London and reporting to the Vice President of Global Facilities and Administration (in the US). The primary responsibilities of the role will be to direct and manage all administrative/office activities for their London and Didcot locations. Managing a team of 4 - 6 this broad and challenging role would incorporate; maintaining all office facilities and implement business continuity processes, manage and review vendor contracts and insurance; liaison with facilities, administration, legal/contracts and HR on global and local processes, procedures and compliance; manage and maintain office records and retention plans; manage support of all office administration functions. Who we're looking for - Proven track record in an Administrative or Office Manager role, preferably in a global organisation and knowledge in supporting these areas. - A Bachelors degree is required. - Proven background working with vendors and negotiating contracts. - Proven background managing, coaching and developing staff members. - Ability to work collaboratively within a fast-paced technology orientated environment. - Strong verbal and written communication skills. - Ability to juggle priorities and diverse work loads in a fast-paced environment. - Diplomacy and tact to deal with varied personalities. - Highly detail orientated, self disciplined, and ability to work independently with limited direction to resolve issues. - Proven background and capability with Microsoft Office suite, including intermediate skills in Excel. CD-adapco is the world's largest independent CFD-focused provider of engineering simulation software, support and services.The organisation has over 30 years of experience in delivering industrial strength engineering simulation. The scope of our activities extends well beyond software development to encompass a wide range of CAE engineering services in both CFD and FEA. With over 7,000 software users working at 3,000 different companies, spending over $100 million on their software and services. Their customer approval ratings are very high; in their last customer survey 93% of their customers declared themselves satisfied, or very satisfied, a fact reflected in a consistently high customer retention rate. Consistently growing at an organic rate of over 17% per year, CD-adapco employs over 550 talented individuals, working at 21 offices around the globe, involved in dedicated support, software development and engineering services. Where specific UK qualifications are required we will take into account overseas equivalents. All third party applications will be forwarded to Page Personnel. How To Apply To apply for this position please click Apply online administration manager office manager vp vice president hr huiman rewsources

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Gatehouse Bank Don't show me jobs from Gatehouse Bank

Salary

From £26,000 to £26,000 per year

Location

London Don't show me jobs in this location

Job term

Permanent

Job hours

Full time

Receptionist Location: London Salary: Up to 26k depending on experience + comprehensive benefits Gatehouse is a highly prestigious Islamic investment bank based in the city of London. They seek an experienced and professional Receptionist to provide an effective and efficient reception service, maintaining the highest standard of customer service, and offering a warm and professional welcome to internal and external clients. The ideal candidate will have at least one years' experience in a receptionist role preferably within a corporate environment. Main Duties / Key Responsibilities: * Operate the main telephone line, directing enquiries to the relevant departments, noting messages and assisting where relevant; * Coordinating meeting room bookings, equipment bookings and meeting administration; * As first point of contact for visitors, meeting and greeting, operating a cloakroom service, providing refreshments; * Ensuring that the reception area and post room are clean and tidy at all times and that any issues are dealt with promptly; * Day to day reception duties including organising of couriers, issuing temporary security passes, distributing deliveries etc.; * Receiving, sorting and distributing the daily post; * Administering stationery orders; * Ad-hoc secretarial support to the business including typing, preparing mailshots, general PA support; * Assistance with the organisation of corporate events including sourcing of venues, arrangement of catering, preparation and despatch of corporate gifts; * Uploading of corporate updates to the company intranet / internet; * Provide cover to the Office Manager function for short periods e.g. holiday cover; * Liaising with the Office Manager to ensure orders of stationery and catering supplies remain within budget and are cost effective. Required knowledge & skills: * Intermediate WORD, EXCEL and PowerPoint skills. Beneficial knowledge & skills: * Advanced WORD, EXCEL and PowerPoint skills; * Previous involvement in ordering / maintenance of supplies; * Previous involvement in marketing / PR activities; * Arabic language skills an advantage. Personal Skills: * Excellent communication skills; * Ability to deal with staff at all levels; * Confident character able to adapt in demanding circumstances; * Attention to detail; * Driven by good service provision. reception admin administration administrative secretarial secretary

Recruiter

Migration Don't show me jobs from Migration

Salary

£0 to £0 per year

Location

London Don't show me jobs in this location

Job term

Permanent

Job hours

Full time

Responsibilities: * Manage complex calendars in Outlook and schedule internal and external meetings; book conference rooms, order food if required * Manage extensive business and personal travel (domestic and international) * Prepare detailed and accurate itineraries of travel plans * Answer incoming calls and take detailed messages as required; maintain investor call log * Update investor database - import business cards, meeting details and notes * Prepare marketing materials - print, bind (large volume) * Liaise with other AAs in office * Manage dept invoices and expenses * Maintaining filing system * Order office supplies, make copies, fax or scan documents, send packages * Additional projects and responsibilities as assigned * Personal work as assigned Required Skills and Experience: * Must have at least 3 - 5 years employment experience, preferably in Fin Services * Excellent communication skills * Experience working with a blackberry - will be required to respond to business requests after hours and on weekends * Must have excellent knowledge of MS Office; including Word, Excel, Outlook and PowerPoint. Must be able to maintain the utmost level of discretion and confidentiality * Must have superb listening, observation and networking skills * Demonstrated ability to respond to unexpected and urgent matters with professionalism and poise * Excellent multi-tasking skills and detail orientation and the ability to work without direction administrative assistant

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Pulse Films Don't show me jobs from Pulse Films

Salary

From £20,000 to £25,000 per year

Location

London Don't show me jobs in this location

Job term

Permanent

Job hours

Full time

We (a successful production company) are looking for a super organised and charismatic Head Receptionist to manage the reception area and our team of runners. Being super on it is absolutely vital, as is attention to detail. The person in this role will need to take on the role of lynch pin in the office so having a real presence is key. Delegation and management experience is a bonus but not entirely necessary for the right person. However, Media or Creative industry experience is a must. The key responsibilities of the role include: * Overall Management of the reception area/office and runners * Answering phone calls * Meeting and greeting visitors * Ensuring the office is in tip top condition at all times * Ordering taxis and couriers ensuring their cost effectiveness * Managing and consolidating petty cash * Placing stationary orders * Managing the board room calendars * Assisting the Office Manager with ad hoc tasks * Research/writing This is a great opportunity for the right candidate as we are looking for someone who can grow and develop with the business in the long term. head receptionist

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Foxtons Don't show me jobs from Foxtons

Salary

Up to £19,000 per year

Location

London Don't show me jobs in this location

Job term

Permanent

Job hours

Full time

As the face of Foxtons, you will create a welcoming atmosphere for everyone visiting the office, whether they are vendors, landlords, buyers or tenants. You will also deal with a wide variety of enquiries on a daily basis, from customers wanting to buy or rent properties or those meeting their Negotiator to go on viewings. You are also responsible for the administration and smooth running of the office. Working closely with the Sales and Lettings Managers you will gain a real insight into the workings of the property market, keeping up to date with new properties and updating records as necessary. Working as an Office Co-ordinator is a fantastic opportunity to become an integral part of a fun and talented team, whilst also meeting new and interesting people. Most importantly, you will share our desire to deliver outstanding customer service. We offer * Salary 19,000 * An intensive ongoing training programme * Great career opportunities Skills required * Excellent presentation and communication skills * A strong work ethic * Attention to detail * Outgoing, vibrant personality * Good MS Office * Languages favourable office co ordinator admin administration office management customer services cs training languages bilingual ms office

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Clifford Chance Don't show me jobs from Clifford Chance

Salary

£0 to £0 per year

Location

E145JJ Don't show me jobs in this location

Job term

Permanent

Job hours

Full time

This is a newly created role within the Risk, Insurance and Legal function. The role holder will be responsible for the structure, content and delivery of the firm's global professional skills and ethical training programme. Some of the responsibilities include: * Responsible for developing, in collaboration with the Director of Regulatory Risk, the structure and content of the firm's global professional skills and ethical training programme, including induction, AML, Bribery Act, mandatory ethical training, Regulatory requirements and general annual courses. * Liaison with the Education & Training Partner and Academy staff for coordination with general E&T programme and liaison with external course providers. Requirements: * You must be a qualified lawyer, ideally you will be an England & Wales qualified Solicitor, with experience as a fee-earner; * Previous experience in a similar role within professional services, preferably the legal sector, is essential, particularly experience in constructing e-learning courses; * An accredited risk management qualification would be an advantage; * Working understanding of the Solicitors' Code of Conduct, Anti Money Laundering legislation, Data Protection Act and other relevant legislation and rules is desirable; * Sound knowledge of the legal profession and its regulatory framework and codes with experience of risk and compliance issues is preferred; * Ability to develop a strong working relationship with external statutory bodies and senior internal stakeholders; * Ability to present to and train groups; * Ability to communicate effectively with all members of the Firm including Partners and Office Managing Partners; * Ability to communicate in writing with excellent presentation skills; * Must possess strong ability to articulate and communicate the Firm's Professional Standards in a way that is easily understood by all; * Ability to work independently and as part of a team as well as the ability to work under pressure.