- Recruiter
-
Dechert
Don't show me jobs from Dechert
- Salary
-
From £30,000
per year
- Location
-
London
Don't show me jobs in this location
- Job term
-
Permanent
- Job hours
-
Full time
REPORTS TO: Manager of Associate Development, Europe & Asia GENERAL SUMMARY: To support the Manager of Associate Development in the organisation and delivery of associate development initiatives and training programmes for all fee-earners in Europe and Asia. ESSENTIAL JOB FUNCTIONS: * Provides administrative assistance to the Manager of Associate Development * Undertakes ad hoc research tasks as directed. * Prepares the monthly Associate Developments newsletter. * Works closely with the Manager of Associate Development to plan and schedule both Critical Skills training Breakfast Briefings. * Co-ordinates the internal training programme on the basis of information provided by Manager of Associate Development and Practice Group Administrators (finds suitable dates, arranges rooms, catering and equipment, updates training schedule, and ensures materials are copied). * Maintains an office wide training schedule and liaises with fee-earners on a weekly and monthly basis by email to inform and remind them of training events and records attendees. * Arranges external training for staff throughout the firm when requested and obtains authorisation from the Manager of Associate Development. Sends a meeting request and a reminder two days before the event. Emails after the event to check attendance and to obtain feedback on quality of the course. Uses this information to record Continuous Professional Development (CPD), and to compile the reports on external training once a month. * Uses Micron (and / or Excel) to prepare monthly training reports for the Manager of Associate Development. Information to be captured includes: presenters, practice groups, training event, attendees, no-shows, and costs. * Receives and checks invoices and arranges payment for external training courses, allocating payments to the correct departmental budget. Monitors training expenses and reports on training cost to the Manager of Associate Development on a monthly basis. * Ensures all CPD for European and Asian fee-earners is recorded in Micron and Produces information for the Manager of Associate Development regarding CPD, especially total CPD hours across the office, and details of CPD records of individual solicitors. Sends CPD reminders to all fee earners in April, July and October. * Where U.S qualified attorneys deliver or participate in training in Europe and Asia ensure it is recorded in London and that appropriate certificates are generated and sent to the U.S for record keeping purposes. * Keeps a library using FileSite of all course materials. * Sends a reminder to all attendees before an internal training session. Copies in the speaker, if an internal event. Updates training database with attendance. * Arranges Professional Skills Course (PSC) compulsory modules and PSC elective modules based on information provided by the Manager of Associate Development or the Manager of Graduate Recruitment. Keeps a record of the Trainees' PSC training throughout their two year training contract. Liaises with the Manager of Graduate Recruitment to ensure that all trainees complete PSC in good time before the completion of the training contract. * Liaises with the Manager of Graduate Recruitment, Manager of Associate Development, Practice Group Administrators and fee-earner presenters to arrange Trainee seat rotation training every four months. Finds suitable dates, arranges rooms, catering and equipment, updates training schedule. * Dechert belongs to four College of Law Training consortiums, CTC, CPTC, SLTC and BFTC. Attends an annual meeting for each consortium. Keeps a list of all the training consortium courses and records attendees. Proactively identifies upcoming courses which are appropriate for associates to attend, and invites them to consider (depending on budgetary constraints). Records all arrangements in Micron. * Dechert belongs to the Inn Group Consortium (a group of local firms who share technical, practice group training). Attends quarterly Inn Group meetings. Dechert's contribution is to organise the Corporate Training programme for the group. Emails the other firms and Corporate & Securities partners in the Firm to identify possible topics. Contacts Chambers and other organisations we use to see if they can provide speakers for these topics or if they have any other talks available. Sets dates, books rooms and adds details of the programme to the Inn Group Consortium website. Keeps delegate lists up to date with additions and cancellations. Sends reminders to all firms in the Inn Group, one month prior, two weeks before and the day before the talk. Checks tutors availability and check for any equipment requirements. Organises materials and catering. Organises a check-in desk in the main building lobby. After the session, organises payment of invoice. Emails the speaker for permission for the materials to be circulated to other members. Sends the materials, attendance register and feedback forms to Inn Group members. For other programmes, make sure attendees are booked via the Inn Group website and keep the administrator up to date with any cancellations. Also keeps record of bookings, attendance and no shows not only for CPD but for the monthly training report. * Provides administrative support to enable lawyers in the U.S and Europe & Asia to access training in London, where appropriate, by telephone, VC and/or DVD. * Provides administrative support for training retreats for lawyers across Europe & Asia * Maintains CPD records. Collects CPD information for new joiners. SPECIFIC REQUIREMENTS: * Graduate level education. * Learning and development experience in a law firm. * Sound keyboard skills and knowledge of Word, Outlook, PowerPoint and Excel (Micron and Filesite desirable). * Highly developed organizational skills. * Capable of working within deadlines. * Able to prioritise projects and be a self-starter. * Superb oral and written communication skills. * Able to function in a collaborative organization and be a team player. associate development coordinator
